DATEV export
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Example Two companies, two tenants, two files.

Two companies sell through one Shopware installation, each with its own legal form and its own bookkeeping. Each gets its own tenant and its own DATEV file.

The assignment

A channel belongs to exactly one tenant.

The assignment runs through the sales channels, and the database enforces it: the orders of a channel always end up in exactly one file and never twice. For example:

Tenant Trading Ltd

Sales channels
Online shop and marketplace channel
Advisor and client number
those of tax firm A
Chart of accounts
SKR03
Taxation
Accrual
Email after the export
to tax firm A

Tenant Workshop Ltd

Sales channels
B2B shop
Advisor and client number
those of tax firm B
Chart of accounts
SKR04
Taxation
Cash basis
Email after the export
to tax firm B
Separate in everything

Every export on its own.

  • Own period, own file, own email to its own tax advisor, own hash chain.
  • The schedule works through all active tenants one after the other.
  • From two tenants on, the dashboard shows one line per tenant, urgent things first.
  • A channel with orders that belongs to no tenant shows up as a notice on the export page, on the dashboard and on the tenant - otherwise its revenue would be in no file.
The tenant list with three companies, their numbers, charts of accounts and sales channels
When not

Several brands do not make two companies.

Brands or shops of the same company belong in one set of books and so in one tenant. If their revenue should still be visible separately, there are two ways: different accounts per sales channel, or cost centres per channel in the KOST1 and KOST2 fields.

Questions

What gets asked about it.

Can a channel belong to two tenants?

No. A channel belongs to exactly one tenant; channels already assigned cannot be picked and are named with their tenant.

Do both companies need the same tax advisor?

No. Every tenant has its own addresses; there is deliberately no shared fallback address.

The other examples

The monthly run

At the start of the month the schedule exports the previous month and mails the file to the tax firm.

Switching over

Test export, trial import and reconciliation before the first binding run counts.

Selling into the EU

A revenue account per destination country and a delivery threshold that warns before it is crossed.