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Glossary

Manual The words, briefly explained.

Some words have a fixed meaning in DATEV and another in everyday use. Here is how they are meant on this site and in the plugin.

From DATEV

Booking batch: The import file with the bookings of a period, in the DATEV format, category 21.
DATEV format (EXTF): The exchange format for the import into DATEV: a text file with a header line, column headings and one line per record. Every file type has its own format version; the booking batch is in version 13 with 125 fields.
Vorlauf (batch): In DATEV another word for the booking batch. Its details - advisor number, client number, fiscal year, account length, period and more - sit in the file header, the first line of the import file with 31 fields.
Advisor number: The tax firm's number at DATEV, 1001 to 9999999.
Client number: The company's number at the tax firm, 1 to 99999.
Account length: How many digits the general ledger accounts have, 4 to 8. Personal accounts have one digit more.
SKR03 and SKR04: The two common DATEV standard charts of accounts and the two the plugin knows. They number the same accounts differently: revenue at 19% is 8400 or 4400.
Automatic account: An account that carries its tax rate in the chart; DATEV calculates the tax itself on import.
Tax key (BU key): The code in field 9 that says how the tax of a booking is to be treated - such as 240 for OSS supplies.
General reversal: A flag in field 118: the cancellation stands with the same accounts on the same side as the invoice, and DATEV deducts it there as if the invoice had never existed. The alternative is the side switch.
Side switch (sign flip): The alternative to the general reversal: the cancellation books on the credit side instead of the debit side.
Freeze: In DATEV the flag that makes imported bookings unchangeable. On the tenant it is the switch "Lock bookings", off by default.
Personal account, debtor: The account of a business partner: debtor for customers, creditor for suppliers. With four-digit accounts, debtors lie between 10000 and 69999.
Collective debtor: A personal account such as 10000 that all customers book to together; not the control account 1400 or 1200.
Diverse addresses: A file with addresses for a collective debtor; every booking points to its customer through an address number.
Document link: The reference in field 20 to the document image; after the import DATEV connects booking and image by itself.
KOST1 and KOST2: The cost centre fields 37 and 38.
Performance date: Field 115: when the supply was made.

From tax law

Accrual taxation: VAT arises with the supply; booking follows the invoice date.
Cash-basis taxation: VAT arises with the payment; booking follows the payment date. Applies on application to the tax office (§ 20 UStG).
One-Stop-Shop (OSS): The procedure for reporting distance sales and services, such as electronic services, to private customers in other EU countries centrally, at the tax rate of the destination country.
Delivery threshold: The EU-wide limit of €10,000 net for these sales, in the current and the previous calendar year; above it, tax is due in the destination country.
Intra-community supply: A tax-free delivery of goods to a business in another EU country, with its VAT ID.
Reverse charge: The tax liability passes to the recipient, such as with electronic services to EU businesses.
Export: A tax-free delivery to a country outside the EU.
Small business: A business that shows no VAT under § 19 UStG.
Recapitulative statement: The report of sales to businesses in other EU countries: supplies in the month of the invoice, at the latest in the month after the supply, services in the month of the service.

From the plugin

Tenant: The rulebook per company: numbers, accounts, tax, sales channels. It matches the client at the tax firm.
Run: One pass over a period: preview, test export or binding export.
Test export: A real, complete file that locks nothing and says "Testexport" in its header.
Lock: The documents of a binding run are recorded; another export of the same period skips them. In the progress window this step is called "Freeze the Belege", and the settings speak of frozen runs - it means this lock, not the DATEV freeze.
Hash chain: The SHA-256 fingerprint of every binding run across its booking and master data files, chained to its predecessor.
Straggler: A document created after the export of its period or dated into it. Exporting the period again takes it along.
Finding: An observation of the run: errors stop the export, notices do not.
Readiness: The check of the setup, on the tenant, on the dashboard and on the export page, before a run starts.
Reconciliation: The check for completeness: booked, not booked, excluded, cancellations, comparison with the previous run.
Protocol: Every decision of a run with its reason, traceable for every document of the period.
Advisor info sheet: The PDF for the tax firm with master data, format, booking logic and every account in use.

From Shopware

Document: A document of an order: invoice, credit note, cancellation. The export books from documents, not from orders - an order without an invoice books no revenue.
Document type: The kind of a document. Invoice, credit note and cancellation invoice always count, also as ZUGFeRD; further types are assigned on the tenant.
Sales channel: A shop or channel in Shopware; in the plugin each belongs to exactly one tenant.
Payment status: The state of an order's payment; its history provides the real payment date.

The other chapters

Tenant and assistant

What a tenant is, the five-step assistant and when you need several.

Accounts and debtors

Revenue, cash, shipping and voucher accounts, the four ways to the debtor and the cost centres.