The numbers
Advisor number 1001 to 9999999, client number 1 to 99999, account length 4 to 8. Both numbers are in the header of every file; without valid ones DATEV rejects the import.
Five steps, each one finished before the next.
It starts under Master data › Tenants with "Set up with assistant", suggests the standard accounts of the chosen chart and says in a message what is still missing. If you know exactly what to enter, use "Add tenant" and fill in the tabs directly.
- Tax advisor and assignmentName, advisor and client number.
- Sales channelsWhich shops book into this tenant.
- Chart of accounts and fiscal yearSKR03 or SKR04, account length, start of the fiscal year, seat country.
- Revenue accounts per tax rateFor the rates of the shop; on request small business (§ 19) and the accounts for EU business customers and outside the EU. OSS can be switched on here; its accounts follow under "Tax & OSS".
- Debtor, taxation, booking methodDebtor mode and collective debtor, accrual or cash basis, freeze, handling of documents already exported, payments.
After that the basics are in place; cash accounts, document types and schedule follow on the tenant.
your-shop.com/admin
Create tenant×
1Tax advisor
2Sales channels
3Bookkeeping
4Revenue accounts
5Booking
Tax advisor & assignment
These values sit in the header of every DATEV file and assign the bookings to the right tax advisor and client.
Tenant name *Muster Handels GmbHAn internal name for this tenant (e.g. the company name). Shown only in the admin, not in the DATEV file.
Consultant number *12345Required: the tax practice's number (1001-9999999). It is on your DATEV paperwork and every letter from the practice.
Tenant number *55001Required: your company's number at the practice (1-99999). Assigned by the tax advisor.
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What is set where.
Above every tab it says whether it is ready for the export or what is missing - and whether the gap stops the export or is only a notice. A coloured dot on the tab shows the same.
| Tab | Content |
|---|---|
| Master data | Name and active switch, advisor and client number, chart of accounts, account length, interface version, start of the fiscal year, booking time zone and seat country. |
| Booking | Accrual or cash basis, single or collective booking, cancellation method, performance date, locking bookings (the DATEV freeze), cost centres, order number in the file, posting texts and which of your own document types also count as invoice, credit note and cancellation. |
| Accounts | Revenue accounts per tax rate, the debtor, cash accounts per payment method, the accounts of the foreign cases, shipping and vouchers, the tax keys - and different accounts per sales channel. |
| Tax & OSS | Small business, OSS on or off, the OSS method and the accounts per EU country for goods and electronic services. |
| Export | Handling of documents already exported, "Warnings block the export", payment export, schedule and the email afterwards. |
| Sales channels | Which shops book into this tenant - every channel belongs to exactly one tenant. |
your-shop.com/admin
Orders › DATEV export › Tenants
Muster Handels GmbH
CancelSave
Master dataBookingAccountsTax & OSSExportSales channels
Consultant number and tenant number are set and valid - the file header of every DATEV file can be produced from this. The remaining fields on this tab are optional: left empty, the default named in the field help applies.
Tenant
What this tenant is called inside the plugin. An inactive tenant is skipped by the scheduled export.
Name *Muster Handels GmbH
Active
Tax advisor
The firm’s numbers - they go into the header of every DATEV file.
Consultant number *?12345
Tenant number *?55001
DATEV file
Chart of accounts, format and time reckoning. Everything here is optional and has a default, named in the field help.
Chart of accounts?SKR03
Account length?4 (default)
Interface version?700 (default)
Fiscal year start?01-01 (default)
Booking timezone?Europe/Berlin (default)
Seat country (ISO)?DE (default)
Changes
Every change affects future exports. Files already created never change; every run records the settings it calculated with. Only while an export is running, change nothing: it re-reads the settings at every step.
Active or inactive
An inactive tenant keeps its settings and history but does not export - not by hand, not on schedule, not on the console.
What gets asked about it.
Do I need a tenant for every shop?
No - one per company. Several shops of the same company belong in one tenant; different accounts per channel or cost centres make them visible separately.
When do I need several tenants?
When several companies sell through the shop: own bookkeeping, own client number, own file.
What happens when I change the chart of accounts?
All saved accounts stay as they are - including those the assistant suggested and saved. Only empty fields fall back to the standard accounts of the new chart. After a switch, go through all accounts with the tax firm.
The other chapters
Accounts and debtors
Revenue, cash, shipping and voucher accounts, the four ways to the debtor and the cost centres.
Export and history
Period, preview, test export and export, the running run and the history.
Check report and findings
Errors that stop and notices that do not - and the way to fix each one.
All settings
Every setting on the tenant and the global switches, with default and effect.
Glossary
Booking batch, general reversal, freeze and the other words from DATEV and Shopware.