Cancellation
As a general reversal in field 118 - the same accounts on the same side, DATEV deducts the amount there - or as a side switch, credit instead of debit. General reversal is the default; your tax firm specifies what it accepts.
Tax case Credit notes and cancellations: the export corrects exactly what was corrected.
A cancellation cancels an invoice, a credit note corrects part of it, and a refund moves money. The plugin keeps the three apart and books each from its own document.
Credit note
A credit note is not a cancellation: it books its own positions in the opposite direction, debit revenue and credit debtor, with its number in the document field.
Refund
The payout books only with the payment export switched on and only when money was really refunded in Shopware - dated on that day, with the number and amount of the credit note or cancellation.
When a correction cannot be derived.
Some sequences of documents cannot be read unambiguously from the order data. Then the document stops instead of inventing a booking. The export books exactly one correction document per order.
- a second invoice for an order whose first invoice was already exported and not provably cancelled
- another credit note or cancellation after a correction of the same order was already exported
- several credit notes or cancellations for one order - they would reduce the same revenue twice
- a credit note that refers to an invoice already replaced by a later one
While a document is stopped, the run writes no file: exclude the order (custom field "Exclude from DATEV export") and have the document booked by hand. To replace an exported invoice, create a cancellation for it first - a credit note does not release the new invoice.
What matters with corrections.
- For a partial amount the credit note is the right document: a cancellation in Shopware always reverses the full order.
- A cancellation has to reverse the invoice it cancels in full - also when that invoice was exported in an earlier run. If the order was changed between invoice and cancellation, the run stops. The new invoice may have a different amount.
- A credit note for an order with goods and an electronic service whose shares belong on different accounts cannot be split with certainty - then the document stops and has to be booked by hand.
- A refund without a credit note or cancellation reduces no revenue; the run then books no payout and names the order. It does not book the payout of a partial refund, because Shopware does not know its amount.
What gets asked about it.
What happens if an invoice already exported is cancelled later?
The run of the month the cancellation falls into books it, as a booking of its own with its own number; the exported invoice stays untouched. Under cash-basis taxation the refund day counts, without a refund the date of the cancellation; OSS and EU business customers always book on the document date.
Which document number does a credit note carry?
Its own: the number of the credit note or cancellation document from the shop, in document field 1. Document field 2 stays empty on purpose, because it has a fixed meaning for open-item clients.
The other tax cases
OSS
An account per destination country or a collective account with a tax key; plus the delivery threshold.
Cash-basis taxation
Booked on the real payment date, with payments and refunds; OSS and EU business customers on the invoice date.
Small businesses
Revenue under § 19 UStG without tax and without a tax key.
EU business customers
Intra-community supply and reverse charge to companies with a VAT ID.
Outside the EU
Tax-free export, taxed deliveries outside the EU and the special case of Northern Ireland.
Foreign currency
Amount in the document currency, rate and base amount in euros.