The day the payment switched to "paid" in Shopware, from the status history - not the date of the last change to the order. If that switch is missing, say with imported orders, the run does not book the sale and names the order.
The export reads which orders are paid from their current payment status. An invoice printed before the payment does not get lost that way.
A refunded order books the collection on the payment date and the repayment through the credit note or cancellation document on the refund day (§ 17 UStG). If the document is missing, the run reports it.
Without a refund, a credit note books on its own document date. For an invoice that was never paid, neither the invoice nor its cancellation books under cash basis - there was no revenue for it to reduce. OSS sales and EU business customers book their corrections by document date too.
Example of an ordinary domestic sale paid in full.
119.00 € gross
Paid in full · status history
For this accrual-basis example, the invoice date counts.
119.00 € gross
Paid in full · status history
The plugin uses the payment date from the Shopware status history.
OSS and EU business customers have their own rules. The exceptions are explained below.
On request the export also books the money side against the cash account of the payment method - agreed with the tax firm first, because if it keeps booking payments from the bank statement, they would be in the books twice. Under cash-basis taxation every payment line carries the tax key of the sale it settles - so DATEV can report the VAT in the right month (Doc. 1080673).
| The invoice was | Key |
|---|---|
| a domestic sale at 19% | 3 |
| a domestic sale at 7% | 2 |
| an OSS sale on the collective account | 40 |
| an intra-community supply | 40 |
| an export of goods outside the EU | 173 |
| a sale as a small business | 185 |
The 40 cancels the automatic tax function of the account; otherwise the open-item matching would rebook the domestic rate. If a payment settles an invoice with several tax rates, the export writes a payment line of its own per key. If the key of a payment cannot be derived with certainty, it writes no money line for it and names it - never a half or guessed one.
OSS has no cash-basis rule; the sale counts at the time of supply (DATEV Doc. 1020263, 3.7).
For goods the recapitulative statement follows the invoice (§ 18a (8) UStG), for services the month of the service - the document date stands for it. An export of goods outside the EU, by contrast, keeps the payment date.
A status like "partially paid" carries no amount of its own in Shopware. The export therefore does not book such an order with the full amount but names it in the check report for manual booking.
The credit note for the partial refund books the revenue reduction on the refund day. The export does not book the payout itself, because Shopware does not know its amount; it names the order in the check report for manual booking.
No. Without it the export books the revenue on the payment date; with it, it also books the money side against the cash account of the payment method. Which one your tax firm needs, it decides.
An account per destination country or a collective account with a tax key; plus the delivery threshold.
Revenue under § 19 UStG without tax and without a tax key.
Intra-community supply and reverse charge to companies with a VAT ID.
Tax-free export, taxed deliveries outside the EU and the special case of Northern Ireland.
General reversal or side switch, credit note, cancellation and the real refund.
Amount in the document currency, rate and base amount in euros.