Threshold crossed, OSS still off
The sales are still booked as domestic revenue, and the run warns. It does not block: registering in the destination country would be a correct answer the shop cannot see.
From the warning to the OSS line.
- The monitoring warnsOnce a day the plugin adds up the distance sales to private customers in the EU. From 90% of the €10,000 limit, the warning shows on the tenant, on the dashboard and on the export page; once the limit is crossed with OSS still off, every run also reports it in the check report.
- The talk with the tax firmYou decide: the OSS procedure or registering in the destination country, and which of the two DATEV methods the tax firm wants to book.
- The tax rates in ShopwareThe rates of the destination countries live in Shopware's tax rules. The plugin reads them from the order and calculates nothing itself.
- Switch on OSS on the tenantIn the "Tax & OSS" tab: OSS on, then a collective account with a tax key or a revenue account per destination country. For the per-country method you enter the accounts the tax firm specifies.
- The next exportEvery OSS line carries country and rate in fields 40 and 41, goods and downloads on separate accounts. From that, DATEV derives the foreign VAT and the OSS return.
your-shop.com/admin
OSS booking method
OSS procedure active
Method
Collective account + tax key 240All OSS revenue on one account, separated per country via the tax key. Default: 8320.
Revenue account per destination country (recommended)A separate revenue account per EU country - maintained in the Tax & OSS tab.
Three cases at the edge.
A foreign rate without OSS
If the shop already charges the rate of the country while OSS is off on the tenant, the export stops: no file, and the check report names the document with country and rate.
Business customers with a VAT ID
Tax-free orders from companies with a matching VAT ID do not run through OSS: goods as an intra-community supply, downloads as a reverse-charge service, each with the VAT ID in field 40.
What gets asked about it.
Does the monitoring count while OSS is still off?
Yes. It measures whether OSS becomes necessary - not whether it is already on.
Can I set the threshold higher?
No, only lower, to be warned earlier. The setting does not move the legal limit of €10,000.
The other examples
The monthly run
At the start of the month the schedule exports the previous month and mails the file to the tax firm.
Switching over
Test export, trial import and reconciliation before the first binding run counts.
Several companies in one shop
One tenant per company with its own accounts, its own advisor number and its own channels.
Catching up a year
A fiscal year in one run, in steps and in several files if needed.