On the tenant

Per company, in the tabs of the tenant.

your-shop.com/admin

Orders › DATEV export › Tenants

Muster Handels GmbH

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Overview

Dashboard

Reporting

Export

History

Master data

Tenants

Cost centres

System

Settings

Master dataBookingAccountsTax & OSSExportSales channels

Everything here is ready for the export - nothing on this tab can be missing. Whether a run happens at all is decided on the "Accounts" and "Sales channels" tabs: without a revenue and a debtor account and without an assigned sales channel the export is blocked, whatever is set here.

Booking & taxation

When turnover arises for tax purposes and how the bookings are handed over.

Everything here is optional and has a default: accrual taxation (turnover arises with the invoice), one booking row per document, cancellations as a general reversal (DATEV field 118), the lock flag off, no cost centres. Only change something when your tax advisor explicitly asks for it.

Taxation typeAccrual taxation (by invoice)

Performance dateDo not export (default)

Booking modeOne booking per document (default)

Storno bookingGeneral reversal (default)

Lock bookings

Write the order number into the file

Setting	Default	Remark
Active	on	when inactive, the tenant does not export at all
Chart of accounts	SKR03	or SKR04
Account length	4	4 to 8 digits
Interface version	700	the only version; the file always has the 125-field layout
Start of the fiscal year	1 January
Booking time zone	Europe/Berlin	for document date and month boundaries
Seat country (ISO)	DE
Taxation	Accrual	or cash basis
Booking mode	Single booking per document	or collective booking per day and account, then without document number and link
Cancellation booking	General reversal	or sign flip (side switch)
Performance date	none	or order or shipping date, field 115
Lock bookings (DATEV freeze)	off	flag in the file header with which DATEV freezes after the import
Order number in the file	on	field 95
Posting text documents	"Beleg {belegNummer}"	or a pattern of your own
Posting text payments	"Zahlung Bestellung {bestellNummer}"	or a pattern of your own
Document types invoice, credit note, cancellation	Shopware standard, also ZUGFeRD	further types can be assigned
Fill cost centres	off	rules under Master data › Cost centres
Debtor mode	Collective debtor	or per payment method, with diverse addresses, individual debtors
Debtor account rule	{{ order.orderCustomer.customerNumber }}	for individual debtors
Send email and phone	off	only with individual debtors or diverse addresses
Show tax key fields	off	display only
Small business	off
OSS	off
OSS booking method	Revenue account per destination country	or collective account 8320 (SKR04: 4320) with key 240
OSS collective account, electronic services	8331 (SKR04: 4331), key 280	or 250 with an account of its own from the tax firm
Already exported documents	Skip	or again with or without a warning, or block
Warnings block the export	off
Export payments	off
Automatic export	off, monthly, 6 a.m.
Email after the automatic export	on
Email addresses: tax advisor, second, own	empty	all three independently optional; each filled address receives a separate email

For all tenants

In the plugin settings under System.

your-shop.com/admin#/sw/extension/config/DvsnDatev

DATEV export › System › Settings

DATEV Export

Save

Scheduled export & tax advisor mail

Mail even when the export is empty

Mail on a failed/blocked export

Attach the file up to (MB)8

Delivery-threshold monitoring

Monitor the EU distance-sale threshold

EU-wide threshold (EUR)10000

Warning at (% of threshold)90

Setting	Default	Remark
Email on an empty export too	off	only for the scheduled export
Email on a failed or blocked export	on	only for the scheduled export, at most once per period and day
Attach the file up to	8 MB	as a link above that
Monitor the EU delivery threshold	on	once a day
EU-wide threshold	€10,000	fixed by law; a lower value only brings the early warning forward
Warning from	90% of the threshold	early warning before the limit is crossed
Which documents the protocol lists	Documents of this period	or also those of other periods
Documents per package	4,000	at most 4,999
Package size	100 MB	at most 450 MB
Look-back in days	30	for documents created before the period and dated into it
Documents per step	250	smaller for slow servers
Bookings per file	99,996	the DATEV limit; smaller splits into more files
Never frozen: mark as failed after	24 hours	the run never became binding: do not use the file, export the period again
Frozen: mark as cancelled after	24 hours	binding, only document packages are missing and can be resumed; frozen means locked here, not the DATEV flag
Run the scheduled tasks	on	the admin is not affected
Allow the console commands	on	the admin is not affected

In the admin

Every setting says what it does.

A note on almost every setting explains its effect, its default and when it pays off.

your-shop.com/admin

Orders › DATEV export › Tenants

Muster Handels GmbH

CancelSave

Master dataBookingAccountsTax & OSSExportSales channels

Export behaviour

How the export behaves in special cases

Already exported documentsWhat happens when a period is exported again. Recommended for live operation: documents already exported once are left out of the next run, so DATEV never books anything twice. Corrections go through a reversal/credit note.Skip (standard - no double export)

Warnings block the export

Manual Lots to set, explained everywhere.

On the tenant

For all tenants

Every setting says what it does.

The other chapters

Tenant and assistant

Accounts and debtors

Export and history

Check report and findings

Glossary