Home
Setting up

Setup Nine steps to the first file.

Setting it up takes a few minutes. Have your tax firm's advisor and client number ready, and the accounts your tax advisor specifies.

Install and open

Install the plugin from the Shopware Store and open Orders › DATEV export in the administration. The entry point is the dashboard: for each tenant it shows whether it is ready, what was exported last and what is waiting for the next run.

your-shop.com/admin

Tenants

Most urgent first. Clicking a row shows that tenant in the cards below.

Tenant	Readiness	Last export	Waiting	Schedule
Muster Retail GmbHTenant no. 55002	Notices · 1	none yet	72all documents	Dailynext: 15.09.2026
Muster Handels GmbHTenant no. 55001	Ready	15.09.202601.08.2026 - 31.08.2026	0since 01.09.2026	Monthlynothing due
Muster Digital UGTenant no. 55003	Ready	none yet	0all documents	Offruns by hand only

Open Orders › DATEV export in the administration.

Check in the Readiness column of the Tenants card whether a tenant is ready.

your-shop.com/admin

Tenants

Most urgent first. Clicking a row shows that tenant in the cards below.

Tenant	Readiness	Last export	Waiting	Schedule
Muster Retail GmbHTenant no. 55002	Notices · 1	none yet	72all documents	Dailynext: 15.09.2026
Muster Handels GmbHTenant no. 55001	Ready	15.09.202601.08.2026 - 31.08.2026	0since 01.09.2026	Monthlynothing due
Muster Digital UGTenant no. 55003	Ready	none yet	0all documents	Offruns by hand only

Create the first tenant

A tenant corresponds to one client at DATEV. The assistant asks for what DATEV needs in five steps: the tax firm with advisor and client number, the sales channels, bookkeeping with chart of accounts, fiscal year, account length and country, the revenue accounts and the booking method. Below every field it says what it does and what is usual; everything can be changed later.

Click "Set up with assistant" under Master data › Tenants.

your-shop.com/admin

Orders › DATEV export › Tenants

Tenants

Add tenantSet up with assistant

Overview

Dashboard

Reporting

Export

History

Master data

Tenants

Cost centres

System

Settings

Name	Consultant no.	Tenant no.	Chart of accounts	Channels	Status
Muster Handels GmbH	12345	55001	SKR03	Storefront+1	Active
Muster Retail GmbH	12345	55002	SKR03	Marketplace	Active
Muster Digital UG	67890	55003	SKR04	B2B-Shop	Active

Fill in the step and click "Next".
your-shop.com/admin
Create tenant
1Tax advisor
2Sales channels
3Bookkeeping
4Revenue accounts
5Booking
Tax advisor & assignment
These values sit in the header of every DATEV file and assign the bookings to the right tax advisor and tenant.
Tenant name *Muster Handels GmbHAn internal name for this tenant (e.g. the company name). Shown only in the admin, not in the DATEV file.
Consultant number *12345Required: the tax practice's number (1001-9999999). It is on your DATEV paperwork and every letter from the practice.
Tenant number *55001Required: your company's number at the practice (1-99999). Assigned by the tax advisor.
LaterBackNext
In the fifth step you create the tenant with "Save".
your-shop.com/admin
Create tenant
✓Tax advisor
✓Sales channels
✓Bookkeeping
✓Revenue accounts
5Booking
Debtor, taxation & booking method
Finally: which customer account do the revenues post against, when does the turnover count as earned for tax, and how are the bookings handed over? These are agreements with the tax advisor - when in doubt leave the defaults and change them later on the tenant under "Booking".
Contra account (debtor)
Debtor mode
One collective debtorOne account for every customer. Simple, and enough for a pure turnover export.
Collective debtor per payment methodA separate account per payment method (PayPal, invoice, …).
Collective debtor + Diverse AdressenOne account for everyone, customers told apart by an address number. Produces a second file.
Individual debtors (one account per customer)Every customer gets their customer number as their own account. Produces a second file.
Collective debtor (contra account) *10000A shared customer account (a personal account, e.g. 10000) the revenue books against. The tax advisor picks the actual account.
Taxation
Taxation typeAccrual taxation (by invoice)Accrual taxation books on the invoice date (default). Cash taxation books on payment - only if your tax advisor approved it.
Transfer & safeguards
Lock bookings
Behaviour for already-exported documentsSkip already exported (recommended)
Export payments as well (optional)
LaterBackSave

3
Map the accounts

On the Accounts tab you set the revenue accounts per tax rate, the cash accounts per payment method and the debtor account. For the revenue accounts DATEV's standard accounts for SKR03 or SKR04 are suggested; debtor and cash accounts come from your tax firm.

your-shop.com/admin
Orders › DATEV export › Tenants
Muster Handels GmbH
CancelSave
Master dataBookingAccountsTax & OSSExportSales channels
No revenue account for the tax rate 7 %. Documents with that rate cannot be booked - your tax advisor knows which account is right.
Revenue accounts per tax rate
1 open
Where your sales are posted - mandatory for your shop’s own rates
Your tax rates
Revenue 19 %
8400
Revenue 7 %Without an account the export blocks documents carrying this rate. Adopt standard 8300
standard 8300
Deviating accounts per sales channel
Money accounts per payment method
Where the money lands - only with the payment export on
Prepayment
1200
Invoice
1200
PayPalWithout an account the payment is not booked.
e.g. 1200 (bank) or 1000 (cash)
1. On the Accounts tab enter a revenue account for every tax rate or adopt the standard.
  your-shop.com/admin
  Orders › DATEV export › Tenants
  Muster Handels GmbH
  CancelSave
  Master dataBookingAccountsTax & OSSExportSales channels
  No revenue account for the tax rate 7 %. Documents with that rate cannot be booked - your tax advisor knows which account is right.
  Revenue accounts per tax rate
  1 open
  Where your sales are posted - mandatory for your shop’s own rates
  Your tax rates
  Revenue 19 %
  8400
  Revenue 7 %Without an account the export blocks documents carrying this rate. Adopt standard 8300
  standard 8300
  Deviating accounts per sales channel
  Money accounts per payment method
  Where the money lands - only with the payment export on
  Prepayment
  1200
  Invoice
  1200
  PayPalWithout an account the payment is not booked.
  e.g. 1200 (bank) or 1000 (cash)
2. Enter the cash accounts in the Money accounts per payment method card.
  your-shop.com/admin
  Orders › DATEV export › Tenants
  Muster Handels GmbH
  CancelSave
  Master dataBookingAccountsTax & OSSExportSales channels
  No revenue account for the tax rate 7 %. Documents with that rate cannot be booked - your tax advisor knows which account is right.
  Revenue accounts per tax rate
  1 open
  Where your sales are posted - mandatory for your shop’s own rates
  Your tax rates
  Revenue 19 %
  8400
  Revenue 7 %Without an account the export blocks documents carrying this rate. Adopt standard 8300
  standard 8300
  Deviating accounts per sales channel
  Money accounts per payment method
  Where the money lands - only with the payment export on
  Prepayment
  1200
  Invoice
  1200
  PayPalWithout an account the payment is not booked.
  e.g. 1200 (bank) or 1000 (cash)
3. Enter the account your tax firm specifies in the Debtor account card.
  your-shop.com/admin
  Orders › DATEV export › Tenants
  Muster Handels GmbH
  CancelSave
  Master dataBookingAccountsTax & OSSExportSales channels
  Debtor account
  The customer account the revenue books against - required
  One collective debtorOne personal account (e.g. 10000) for all customers - enough for the export without open-item management. Recommended.
  Collective debtor per payment methodOne debtor account per payment method. Careful: if an order changes its payment method later, receivable and payment book to different accounts.
  Collective debtor + Diverse AdressenAll customers book to the collective debtor but are told apart inside it by an address number. The export produces a second file ("Diverse Adressen") for that. Open-item handling per customer stays possible without creating an account per customer. Prerequisite: your tax advisor has to mark the collective debtor as a "Diverses Konto" in DATEV. Customer numbers may be at most 9 characters.
  Individual debtors (one account per customer)Every customer gets their own personal account - their customer number. The export produces a second file (debtor master data) for that. The number has to fall inside the debtor range (10000 to 69999 with four-digit ledger accounts); if it does not, the document books to the collective debtor and the run names the customer. Guest orders get an account too - Shopware gives guests a customer number as well.
  Collective debtor
  10000
  Include e-mail and phone
  Debtor account rule
  How the personal account is derived from the customer. Empty = the customer number.
  {{ order.orderCustomer.customerNumber }}Twig as in the mail templates. Result: a number from 10000 to 69999, one per customer. The preview checks every customer of your channels. Change it before the first export only, afterwards only together with the firm.
  PreviewPresets
4
Maintain OSS if you use the OSS scheme

If you use the One-Stop-Shop scheme, you switch on "OSS procedure active" on the Tax & OSS tab and enter one revenue account per destination country, or you use a collective account with a tax key. Both ways exist separately for goods and for electronic services. The tax rates come from your tax rules in Shopware. Without OSS the export books EU sales to private customers at the German rate like domestic sales.

your-shop.com/admin
Orders › DATEV export › Tenants
Muster Handels GmbH
CancelSave
Master dataBookingAccountsTax & OSSExportSales channels
Small business scheme
Whether this tenant charges VAT
Small business under §19 UStG
OSS booking method
Two posting methods for OSS sales to EU consumers
OSS procedure active
Method
Collective account + tax key 240All OSS revenue on one account, separated per country via the tax key. Default: 8320.
Revenue account per destination country (recommended)A separate revenue account per EU country - maintained in the Tax & OSS tab.
The exported tax rate is the rate actually charged in the shop. That is only the correct destination-country rate when destination-based taxation (OSS) is active in the shop. Tax rates come from Shopware and are not maintained here.
Revenue accounts per EU destination country
Shopware keeps the tax rates per country. This table belongs to the "revenue account per destination country" method: there every EU country gets its own DATEV revenue account - one for goods, optionally a second one for electronic services (downloads).
2 countries have a revenue account. If an OSS sale has no matching account for its destination country and supply type, the entire export run is blocked. Countries with no such sales need no account. Add more countries via "…" at the end of the row.
Country ISO Tax rate DATEV revenue account Digital account
France FR 20 % 8401 no account
Netherlands NL 21 % no account no account
Austria AT 20 % 8402 no account
1. Switch on "OSS procedure active" on the Tax & OSS tab.
  your-shop.com/admin
  Orders › DATEV export › Tenants
  Muster Handels GmbH
  CancelSave
  Master dataBookingAccountsTax & OSSExportSales channels
  Small business scheme
  Whether this tenant charges VAT
  Small business under §19 UStG
  OSS booking method
  Two posting methods for OSS sales to EU consumers
  OSS procedure active
  Method
  Collective account + tax key 240All OSS revenue on one account, separated per country via the tax key. Default: 8320.
  Revenue account per destination country (recommended)A separate revenue account per EU country - maintained in the Tax & OSS tab.
  The exported tax rate is the rate actually charged in the shop. That is only the correct destination-country rate when destination-based taxation (OSS) is active in the shop. Tax rates come from Shopware and are not maintained here.
  Revenue accounts per EU destination country
  Shopware keeps the tax rates per country. This table belongs to the "revenue account per destination country" method: there every EU country gets its own DATEV revenue account - one for goods, optionally a second one for electronic services (downloads).
  2 countries have a revenue account. If an OSS sale has no matching account for its destination country and supply type, the entire export run is blocked. Countries with no such sales need no account. Add more countries via "…" at the end of the row.
  Country ISO Tax rate DATEV revenue account Digital account
  France FR 20 % 8401 no account
  Netherlands NL 21 % no account no account
  Austria AT 20 % 8402 no account
2. Under Method choose the revenue account per destination country or the collective account.
  your-shop.com/admin
  Orders › DATEV export › Tenants
  Muster Handels GmbH
  CancelSave
  Master dataBookingAccountsTax & OSSExportSales channels
  Small business scheme
  Whether this tenant charges VAT
  Small business under §19 UStG
  OSS booking method
  Two posting methods for OSS sales to EU consumers
  OSS procedure active
  Method
  Collective account + tax key 240All OSS revenue on one account, separated per country via the tax key. Default: 8320.
  Revenue account per destination country (recommended)A separate revenue account per EU country - maintained in the Tax & OSS tab.
  The exported tax rate is the rate actually charged in the shop. That is only the correct destination-country rate when destination-based taxation (OSS) is active in the shop. Tax rates come from Shopware and are not maintained here.
  Revenue accounts per EU destination country
  Shopware keeps the tax rates per country. This table belongs to the "revenue account per destination country" method: there every EU country gets its own DATEV revenue account - one for goods, optionally a second one for electronic services (downloads).
  2 countries have a revenue account. If an OSS sale has no matching account for its destination country and supply type, the entire export run is blocked. Countries with no such sales need no account. Add more countries via "…" at the end of the row.
  Country ISO Tax rate DATEV revenue account Digital account
  France FR 20 % 8401 no account
  Netherlands NL 21 % no account no account
  Austria AT 20 % 8402 no account
3. Enter the account per country in the Revenue accounts per EU destination country card.
  your-shop.com/admin
  Orders › DATEV export › Tenants
  Muster Handels GmbH
  CancelSave
  Master dataBookingAccountsTax & OSSExportSales channels
  Small business scheme
  Whether this tenant charges VAT
  Small business under §19 UStG
  OSS booking method
  Two posting methods for OSS sales to EU consumers
  OSS procedure active
  Method
  Collective account + tax key 240All OSS revenue on one account, separated per country via the tax key. Default: 8320.
  Revenue account per destination country (recommended)A separate revenue account per EU country - maintained in the Tax & OSS tab.
  The exported tax rate is the rate actually charged in the shop. That is only the correct destination-country rate when destination-based taxation (OSS) is active in the shop. Tax rates come from Shopware and are not maintained here.
  Revenue accounts per EU destination country
  Shopware keeps the tax rates per country. This table belongs to the "revenue account per destination country" method: there every EU country gets its own DATEV revenue account - one for goods, optionally a second one for electronic services (downloads).
  2 countries have a revenue account. If an OSS sale has no matching account for its destination country and supply type, the entire export run is blocked. Countries with no such sales need no account. Add more countries via "…" at the end of the row.
  Country ISO Tax rate DATEV revenue account Digital account
  France FR 20 % 8401 no account
  Netherlands NL 21 % no account no account
  Austria AT 20 % 8402 no account
5
Check the sales channels

You picked the channels in the assistant; the Sales channels tab is where you change them later. A tenant exports exactly the sales channels that belong to it, and a channel belongs to exactly one tenant. Several companies in one shop each get a tenant of their own.

your-shop.com/admin
Orders › DATEV export › Tenants
Muster Handels GmbH
CancelSave
Master dataBookingAccountsTax & OSSExportSales channels
The assignment is in place: at least one sales channel belongs to this tenant, and no channel carrying orders is left without a tenant.
Sales channels
Which sales channels belong to this tenant? A channel can belong to exactly one tenant - already assigned channels are not offered.
Assigned sales channelsStorefrontB2B-Shop
Not selectable, assigned to another tenant: Marketplace (Muster Retail GmbH)
1. Check the assigned channels on the Sales channels tab.
  your-shop.com/admin
  Orders › DATEV export › Tenants
  Muster Handels GmbH
  CancelSave
  Master dataBookingAccountsTax & OSSExportSales channels
  The assignment is in place: at least one sales channel belongs to this tenant, and no channel carrying orders is left without a tenant.
  Sales channels
  Which sales channels belong to this tenant? A channel can belong to exactly one tenant - already assigned channels are not offered.
  Assigned sales channelsStorefrontB2B-Shop
  Not selectable, assigned to another tenant: Marketplace (Muster Retail GmbH)
2. Channels that already belong to another tenant are listed below with its name.
  your-shop.com/admin
  Orders › DATEV export › Tenants
  Muster Handels GmbH
  CancelSave
  Master dataBookingAccountsTax & OSSExportSales channels
  The assignment is in place: at least one sales channel belongs to this tenant, and no channel carrying orders is left without a tenant.
  Sales channels
  Which sales channels belong to this tenant? A channel can belong to exactly one tenant - already assigned channels are not offered.
  Assigned sales channelsStorefrontB2B-Shop
  Not selectable, assigned to another tenant: Marketplace (Muster Retail GmbH)
6
Check the readiness

The readiness card on the dashboard lists what is still missing before the first export (an advisor number, a revenue account, a channel) and links straight to the place where you add it.

your-shop.com/admin
Readiness · Muster Handels GmbH
Blockers: 1 · hints: 0
What the next export needs - every line links to the fix.
Tenant configuredConsultant no. 12345
Sales channel assignedChannels: 2
No revenue account for the tax rate 7 %. Documents with that rate cannot be booked - your tax advisor knows which account is right.Open tenant
1. Click "Open tenant" on an open line.

Run a preview and a test export

On the Export page you pick the period (last month, current month or custom) and run the preview: documents, bookings and totals without a file being created. Then the test export: a real, complete file that locks nothing and can be repeated as often as needed.

your-shop.com/admin

Booking preview Period 01.08.2026 - 31.08.2026. Read-only preview: which bookings the export contains - the same validation as the real export, without creating a file.

Orders1,204

Bookings1,311

Debit total€321,090.25

Credit total€321,090.25

Validation

No findings - the export would run without blocking errors.

Booking rows

Document date	Account	Contra account	D/C	Amount	Document field 1	Posting text
0108	10000	8400	D	119.00	RE-10041	Beleg RE-10041
0108	10000	8300	D	53.50	RE-10042	Beleg RE-10042
0208	10000	8125	D	840.00	RE-10043	Beleg RE-10043
0308	10000	8400	C	119.00	GS-1007	Beleg GS-1007

In the Period card choose the previous month, the current month or "Custom period".
your-shop.com/admin
Period
August 2026September 2026Custom period
From01.08.2026
To31.08.2026
The document date counts. Already exported documents are skipped automatically; the file is then ready to download from the run and is kept in the history.
Start the export
Create previewShows totals and rows. Produces no file and locks no Beleg - the history lists it as a preview.
Create test exportProduces a real, complete file for checking. The run does not count as an export and the documents stay free - the file header says "Testexport".
Create exportBinding: writes the file and locks the documents against a second export.
Advisor info sheet (PDF)The info sheet summarises for the tax advisor how bookings are formed, which accounts and document-number circles are used, what the export deliberately leaves out and how to import the file. Best handed over together with the first file.
Click "Create preview".
your-shop.com/admin
Period
August 2026September 2026Custom period
From01.08.2026
To31.08.2026
The document date counts. Already exported documents are skipped automatically; the file is then ready to download from the run and is kept in the history.
Start the export
Create previewShows totals and rows. Produces no file and locks no Beleg - the history lists it as a preview.
Create test exportProduces a real, complete file for checking. The run does not count as an export and the documents stay free - the file header says "Testexport".
Create exportBinding: writes the file and locks the documents against a second export.
Advisor info sheet (PDF)The info sheet summarises for the tax advisor how bookings are formed, which accounts and document-number circles are used, what the export deliberately leaves out and how to import the file. Best handed over together with the first file.
Read the key figures and booking rows of the preview below the page.
Click "Create test export".
your-shop.com/admin
Period
August 2026September 2026Custom period
From01.08.2026
To31.08.2026
The document date counts. Already exported documents are skipped automatically; the file is then ready to download from the run and is kept in the history.
Start the export
Create previewShows totals and rows. Produces no file and locks no Beleg - the history lists it as a preview.
Create test exportProduces a real, complete file for checking. The run does not count as an export and the documents stay free - the file header says "Testexport".
Create exportBinding: writes the file and locks the documents against a second export.
Advisor info sheet (PDF)The info sheet summarises for the tax advisor how bookings are formed, which accounts and document-number circles are used, what the export deliberately leaves out and how to import the file. Best handed over together with the first file.

8
Hand the test file and the handout to the tax firm

Give the tax firm the booking batch of the test export and the handout; the Advisor info sheet (PDF) link is on the Export page. The firm imports on a trial basis and reconciles; the handout (in German, like the DATEV files) explains every convention of the file, from the header to the order of the import. The document packages come with the first binding export.

your-shop.com/admin
Orders › DATEV export › History
Export of 01.09.2026
Back
FinishedSuccessfulMuster Handels GmbH01.08.2026 - 31.08.2026ScheduleInterface v700
OverviewReportReconciliationProtocolEmail
Orders1,204
Bookings1,311
Booking volume (debit+credit)€642,180.50
Errors and findings0
File
EXTF_Buchungsstapel_55001_20260801-20260831.csvSHA-256 a3f1 9c2e …Download
EXTF_Div-Adressen_55001_20260801-20260831.csvSHA-256 7b0d 41aa …Download
DATEV_Belege_55001_20260801-20260831.zipSHA-256 e58c 0f13 …Download
All files of this run go to the tax firm together - every booking points at exactly one document image through its Beleglink.
Re-export lock & audit chain
Documents locked
Yes
Locked at
01.09.2026 06:02
Run fingerprint
9c41 e07a …
Fingerprint of previous run
52d8 a1f3 …
Locked documents are not booked again when the same period is exported twice. The run's fingerprint covers ALL files of this run and chains to its predecessor's, proving that no file was changed or removed afterwards. This is not the DATEV Festschreibung, which lives in the file header and is set on the tenant.
1. Download the booking batch in the test export's run with "Download".
  your-shop.com/admin
  Orders › DATEV export › History
  Export of 01.09.2026
  Back
  FinishedSuccessfulMuster Handels GmbH01.08.2026 - 31.08.2026ScheduleInterface v700
  OverviewReportReconciliationProtocolEmail
  Orders1,204
  Bookings1,311
  Booking volume (debit+credit)€642,180.50
  Errors and findings0
  File
  EXTF_Buchungsstapel_55001_20260801-20260831.csvSHA-256 a3f1 9c2e …Download
  EXTF_Div-Adressen_55001_20260801-20260831.csvSHA-256 7b0d 41aa …Download
  DATEV_Belege_55001_20260801-20260831.zipSHA-256 e58c 0f13 …Download
  All files of this run go to the tax firm together - every booking points at exactly one document image through its Beleglink.
  Re-export lock & audit chain
  Documents locked
  Yes
  Locked at
  01.09.2026 06:02
  Run fingerprint
  9c41 e07a …
  Fingerprint of previous run
  52d8 a1f3 …
  Locked documents are not booked again when the same period is exported twice. The run's fingerprint covers ALL files of this run and chains to its predecessor's, proving that no file was changed or removed afterwards. This is not the DATEV Festschreibung, which lives in the file header and is set on the tenant.
2. Download the Advisor info sheet (PDF) on the Export page.
  your-shop.com/admin
  Period
  August 2026September 2026Custom period
  From01.08.2026
  To31.08.2026
  The document date counts. Already exported documents are skipped automatically; the file is then ready to download from the run and is kept in the history.
  Start the export
  Create previewShows totals and rows. Produces no file and locks no Beleg - the history lists it as a preview.
  Create test exportProduces a real, complete file for checking. The run does not count as an export and the documents stay free - the file header says "Testexport".
  Create exportBinding: writes the file and locks the documents against a second export.
  Advisor info sheet (PDF)The info sheet summarises for the tax advisor how bookings are formed, which accounts and document-number circles are used, what the export deliberately leaves out and how to import the file. Best handed over together with the first file.
9
Set up the scheduled export

Once the test is agreed, you switch on the automatic export on the Export tab and set rhythm and hour (daily, weekly or monthly, in the tenant's time zone), plus the tax firm's email address. From then on the handover runs by itself; the history shows every run with its files.

your-shop.com/admin
Orders › DATEV export › Tenants
Muster Handels GmbH
CancelSave
Master dataBookingAccountsTax & OSSExportSales channels
Scheduled export
Whether this tenant exports on its own, in which cadence and in which hour
Automatic scheduled export
Export intervalMonthly (on the 1st, for the previous month)
Export time6:00 - 6:59
Due next: 01.09.2026 - 30.09.2026.Last exported: 01.08.2026 - 31.08.2026.
Mail after the scheduled export
Whether and to whom the export mail goes. Each address gets its own mail with the same content.
Send the mail
Advisor emailpost@kanzlei.example
Second advisor addressteam@kanzlei.example
Your own addressoffice@muster.example
1. Switch on "Automatic scheduled export" on the Export tab.
  your-shop.com/admin
  Orders › DATEV export › Tenants
  Muster Handels GmbH
  CancelSave
  Master dataBookingAccountsTax & OSSExportSales channels
  Export behaviour
  How the export behaves in special cases
  Already exported documentsSkip (standard - no double export)
  Warnings block the export
  Payments
  Also books the money side: when the money arrived or was refunded.
  Export payments
  BookedThe incoming payment for paid orders with the invoice number, the outgoing payment for a refund with the credit note or cancellation number - each on the actual payment date.
  Money accountsEvery payment method needs a money account on the "Accounts" tab. If one is missing, the payment is not booked and is reported - nothing is ever guessed.
  Scheduled export
  Whether this tenant exports on its own, in which cadence and in which hour
  Automatic scheduled export
  Export intervalMonthly (on the 1st, for the previous month)
  Export time6:00 - 6:59
  Due next: 01.09.2026 - 30.09.2026.Last exported: 01.08.2026 - 31.08.2026.
  Mail after the scheduled export
  Whether and to whom the export mail goes. Each address gets its own mail with the same content.
  Send the mail
  Advisor emailpost@kanzlei.example
  Second advisor addressteam@kanzlei.example
  Your own addressoffice@muster.example
2. Choose Export interval and Export time.
  your-shop.com/admin
  Orders › DATEV export › Tenants
  Muster Handels GmbH
  CancelSave
  Master dataBookingAccountsTax & OSSExportSales channels
  Export behaviour
  How the export behaves in special cases
  Already exported documentsSkip (standard - no double export)
  Warnings block the export
  Payments
  Also books the money side: when the money arrived or was refunded.
  Export payments
  BookedThe incoming payment for paid orders with the invoice number, the outgoing payment for a refund with the credit note or cancellation number - each on the actual payment date.
  Money accountsEvery payment method needs a money account on the "Accounts" tab. If one is missing, the payment is not booked and is reported - nothing is ever guessed.
  Scheduled export
  Whether this tenant exports on its own, in which cadence and in which hour
  Automatic scheduled export
  Export intervalMonthly (on the 1st, for the previous month)
  Export time6:00 - 6:59
  Due next: 01.09.2026 - 30.09.2026.Last exported: 01.08.2026 - 31.08.2026.
  Mail after the scheduled export
  Whether and to whom the export mail goes. Each address gets its own mail with the same content.
  Send the mail
  Advisor emailpost@kanzlei.example
  Second advisor addressteam@kanzlei.example
  Your own addressoffice@muster.example
3. Enter the tax firm's address under Advisor email.
  your-shop.com/admin
  Orders › DATEV export › Tenants
  Muster Handels GmbH
  CancelSave
  Master dataBookingAccountsTax & OSSExportSales channels
  Export behaviour
  How the export behaves in special cases
  Already exported documentsSkip (standard - no double export)
  Warnings block the export
  Payments
  Also books the money side: when the money arrived or was refunded.
  Export payments
  BookedThe incoming payment for paid orders with the invoice number, the outgoing payment for a refund with the credit note or cancellation number - each on the actual payment date.
  Money accountsEvery payment method needs a money account on the "Accounts" tab. If one is missing, the payment is not booked and is reported - nothing is ever guessed.
  Scheduled export
  Whether this tenant exports on its own, in which cadence and in which hour
  Automatic scheduled export
  Export intervalMonthly (on the 1st, for the previous month)
  Export time6:00 - 6:59
  Due next: 01.09.2026 - 30.09.2026.Last exported: 01.08.2026 - 31.08.2026.
  Mail after the scheduled export
  Whether and to whom the export mail goes. Each address gets its own mail with the same content.
  Send the mail
  Advisor emailpost@kanzlei.example
  Second advisor addressteam@kanzlei.example
  Your own addressoffice@muster.example

Good to know

What counts before the first export.

Orders from before the installation are fully included. The basis is the documents in Shopware, not a log starting on the day of installation.
A catch-up run over past months or a whole fiscal year is possible at any time, with no time limit and without the console.
The shop's system currency has to be the euro. Orders in other currencies go into the file with the rate and the base amount in euros.
A note on almost every setting tells you what it does. What the tax firm specifies (chart of accounts, booking method, cancellation method) you set the way it wants.

Setup Nine steps to the first file.

Install and open

Create the first tenant

Map the accounts

Maintain OSS if you use the OSS scheme

Check the sales channels

Check the readiness

Run a preview and a test export

Hand the test file and the handout to the tax firm

Set up the scheduled export

What counts before the first export.

More in the manual

Tenant and assistant

Accounts and debtors

Export and history

Check report and findings

All settings

Glossary

Country	ISO	Tax rate	DATEV revenue account	Digital account
France	FR	20 %	8401	no account
Netherlands	NL	21 %	no account	no account
Austria	AT	20 %	8402	no account