DATEV export
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Manual Choose the period, done.

On the export page you choose tenant and period and start a preview, test export or export. What stays afterwards is in the history: every run with its files, its check report and its protocol.

The export page

Tenant, period, one of the three kinds.

The period is the previous month, the current month or a custom one. The document date counts, the payment date under cash-basis taxation.

your-shop.com/admin

Period

August 2026September 2026Custom period

From01.08.2026

To31.08.2026

The document date counts. Already exported documents are skipped automatically; the file is then ready to download from the run and is kept in the history.

Start the export

Create previewShows totals and rows. Produces no file and locks no Beleg - the history lists it as a preview.

Create test exportProduces a real, complete file for checking. The run does not count as an export and the documents stay free - the file header says "Testexport".

Create exportBinding: writes the file and locks the documents against a second export.

Advisor info sheet (PDF)The info sheet summarises for the tax advisor how bookings are formed, which accounts and document-number circles are used, what the export deliberately leaves out and how to import the file. Best handed over together with the first file.

  1. Choose the period with the buttons at the top of the Period card or enter From and To yourself.

  2. Start the preview, the test export or the export in the Start the export card.

  • A period may be exported again at any time: with the default setting the run leaves out documents already booked, stragglers go into the new file.

  • Below the buttons is the "Advisor info sheet (PDF)": how it books, which accounts and number ranges, what is deliberately left out. Best sent to the tax firm with the first file.

  • Under "Waiting for export" the dashboard counts the documents dated after the period of the last binding export; with the schedule on it names the next period due.

During the run

You see where it is.

The progress window shows every step from searching the period to the document packages, with a bar and the time left. The run computes while the window is open. "Stop" closes it and the run stays where it was; "Show" on the notice about the unfinished export opens it again and "Continue" carries on. Runs from the console or the schedule are only shown.

The work is done in steps of 250 documents, so every request stays within the web server's time limit. A slow server gets smaller steps in the settings.

your-shop.com/admin

Export running

You can close this window. The export stays valid; missing packages can be continued.

✓Search the period12,480 rows searched

✓Plan the Belege1,204 Belege decided

●Book the BelegeDocuments processed: 750 of 1,204about 1 minute left

Collect customer data

Conclude the bookings

Check the bookings

Reconcile completeness

Write the booking file

Write debtor master data

Freeze the Belege

Build Beleg packages

Stop

  1. Click "Stop" to interrupt the run.

  2. Open the window again with "Show" on the notice on the export page.

  3. Click "Continue" and the run carries on where it stood.

The history

Every run with kind, progress and outcome.

Previews, test exports and runs without a file stay listed too: they are the proof that a period was checked and why no file was created.

your-shop.com/admin

Orders › DATEV export › History

Export history

New export

CreatedTenantPeriodProgressOutcomeKindFindingsBookingsVolume (debit+credit)Mail
01.09.2026 06:00Muster Handels GmbH01.08.2026 - 31.08.2026FinishedSuccessfulBinding export-1,311€642,180.50sentGive up as a test runView details
28.08.2026 14:12Muster Handels GmbH01.08.2026 - 31.08.2026FinishedWith findingsTest export21,311€642,180.50-
28.08.2026 14:05Muster Handels GmbH01.08.2026 - 31.08.2026FinishedErrorPreview20€0.00-
03.08.2026 06:00Muster Handels GmbH01.07.2026 - 31.07.2026CancelledSuccessfulBinding export-1,187€598,410.20not sent
15.07.2026 10:30Muster Handels GmbH01.06.2026 - 30.06.2026FinishedSuccessfulGiven up-987€497,230.00-
14.07.2026 09:12Muster Handels GmbH01.06.2026 - 30.06.2026FailedErrorTest export-0€0.00-
  • Preview

    The same check without a file; locks nothing.

  • Test export

    A real, complete file whose run does not count; the file header says "Testexport".

  • Binding export

    The file for the tax firm. The run locks its documents and chains itself to its predecessor. An email goes out through the schedule or with --mail on the console, never from the admin.

  • Given up

    Was binding and was given up as a test run. File and protocol stay, its documents are free again.

  • Cancelled

    Ended early. If the documents were already locked, the export counts and only document packages are missing; otherwise it does not count.

  • Failed

    Never locked, does not count. Do not use a downloaded file; export the period again.

  • Successful

    File created, no finding.

  • With findings

    File created, with notices that do not stop the export. A run without a new booking ends like this too, then without a file: a period without documents or one whose documents were all exported already.

  • Error

    No file: at least one finding blocks. Export the period again after the correction.

  • "Give up as a test run" in the row menu takes a binding run back; only then can it be deleted. If the tax firm has already booked the file, that changes nothing there. Agree it beforehand.

The detail page

Five tabs per run.

Overview, check report, reconciliation, protocol and email.

your-shop.com/admin

Orders › DATEV export › History

Export of 01.09.2026

Back

FinishedSuccessfulMuster Handels GmbH01.08.2026 - 31.08.2026ScheduleInterface v700

OverviewReportReconciliationProtocolEmail

Orders1,204

Bookings1,311

Booking volume (debit+credit)€642,180.50

Errors and findings0

File

EXTF_Buchungsstapel_55001_20260801-20260831.csvSHA-256 a3f1 9c2e …Download

EXTF_Div-Adressen_55001_20260801-20260831.csvSHA-256 7b0d 41aa …Download

DATEV_Belege_55001_20260801-20260831.zipSHA-256 e58c 0f13 …Download

All files of this run go to the tax firm together - every booking points at exactly one document image through its Beleglink.

Re-export lock & audit chain

Documents locked
Yes
Locked at
01.09.2026 06:02
Run fingerprint
9c41 e07a …
Fingerprint of previous run
52d8 a1f3 …

Locked documents are not booked again when the same period is exported twice. The run's fingerprint covers ALL files of this run and chains to its predecessor's, proving that no file was changed or removed afterwards. This is not the DATEV Festschreibung, which lives in the file header and is set on the tenant.

  • Overview: key figures, the "File" card with every file of the run, each with its own SHA-256 checksum and download, and the "Re-export lock & audit chain" card with the fingerprint of the run and that of its predecessor.

  • Check report, reconciliation and protocol: whether what was booked is right, whether it is complete and why each document was decided as it was.

  • Email: recipients, attachment sizes, the rendered wording where available and, per address, whether handing the message to Shopware's mail system worked. If it failed, the cause is shown for the first affected address. A successful handover does not confirm delivery to the recipient.

Questions

What gets asked about it.

Why does a run have no file?

Because an error stopped it, or because there was nothing to book in the period. Both are in the history; the check report names the reason.

Can I download a file again later?

Yes. Every file and every document package stays with its run, each with its own checksum.

The other chapters

Accounts and debtors

Revenue, cash, shipping and voucher accounts, the four ways to the debtor and the cost centres.

All settings

Every setting on the tenant and the global switches, with default and effect.

Glossary

Booking batch, general reversal, freeze and the other words from DATEV and Shopware.