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Checks and tracing

Checks and tracing See it first, then write it.

The export calculates the whole period before it writes a file, checks its own result and records for every document why it was booked that way. If something is wrong, no file is created: neither half a one nor a wrong one.

Three ways to run

Preview, test export, export.

All three calculate the same period with the same rules. They differ in what remains afterwards.

Property	Preview	Test export	Export
File for DATEV	no	yes	yes
Check report and protocol	yes	yes	yes
Reconciliation for completeness	no	yes	yes
Locks the documents	no	no	yes
Hash chain (SHA-256)	no	no	yes
Repeatable	any number of times	any number of times	only takes stragglers

The file header of a test export says "Testexport"; DATEV shows it on import, so a mix-up with the binding file stands out.

Check report

Says what is missing. And where.

At the top are the findings by kind, split into errors that stop the export and notices that let it carry on; below, every affected document on its own. Every finding explains the cause and leads to the place where it can be fixed.

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Orders › DATEV export › History

Preview of 28.08.2026

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The check report says whether what was booked is correct. At the top the findings are grouped by kind: errors stop the export, hints do not. A row's context menu leads to the cause, to the documents concerned, or ticks it off. Below, every affected document is listed on its own.

Errors - they stop the export

2 points. Without them the export writes no file - work through them in order, then export again.

Count	Finding
3	Revenue account missingNo revenue account for the tax rate 7 % configured - 3 documents not booked. Enter the account on the tenant under "Accounts".
1	OSS revenue account missingNo OSS revenue account for the destination country IE configured - 1 document not booked. Enter the account on the tenant under "Tax & OSS".

Findings - the export runs anyway

1 of 1 open. None of them stops the export - the list above comes first.

Count	Finding
9	A later invoice exists for the same orderFurther invoice for this order - a later invoice is booked, this one is not (otherwise double turnover). If both are to be booked, clarify with the tax advisor.Nothing to do - these orders have a later invoice, and only that one is booked. The replaced one remains as a document but produces no entry.	NotedAffected documents

Affected documents

Download as CSV

Document	Order	Finding
RE-10044	10044	Revenue account missing

An error means: no file. After the correction, simply export the same period again.

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Orders › DATEV export › History

Preview of 28.08.2026

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Errors - they stop the export

2 points. Without them the export writes no file - work through them in order, then export again.

Count	Finding
3	Revenue account missingNo revenue account for the tax rate 7 % configured - 3 documents not booked. Enter the account on the tenant under "Accounts".
1	OSS revenue account missingNo OSS revenue account for the destination country IE configured - 1 document not booked. Enter the account on the tenant under "Tax & OSS".

Findings - the export runs anyway

1 of 1 open. None of them stops the export - the list above comes first.

Count	Finding
9	A later invoice exists for the same orderFurther invoice for this order - a later invoice is booked, this one is not (otherwise double turnover). If both are to be booked, clarify with the tax advisor.Nothing to do - these orders have a later invoice, and only that one is booked. The replaced one remains as a document but produces no entry.	NotedAffected documents

Affected documents

Download as CSV

Document	Order	Finding
RE-10044	10044	Revenue account missing

Notices can be ticked off. They stay visible but no longer count as open; errors can never be ticked off.

your-shop.com/admin

Orders › DATEV export › History

Preview of 28.08.2026

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Errors - they stop the export

2 points. Without them the export writes no file - work through them in order, then export again.

Count	Finding
3	Revenue account missingNo revenue account for the tax rate 7 % configured - 3 documents not booked. Enter the account on the tenant under "Accounts".
1	OSS revenue account missingNo OSS revenue account for the destination country IE configured - 1 document not booked. Enter the account on the tenant under "Tax & OSS".

Findings - the export runs anyway

1 of 1 open. None of them stops the export - the list above comes first.

Count	Finding
9	A later invoice exists for the same orderFurther invoice for this order - a later invoice is booked, this one is not (otherwise double turnover). If both are to be booked, clarify with the tax advisor.Nothing to do - these orders have a later invoice, and only that one is booked. The replaced one remains as a document but produces no entry.	NotedAffected documents

Affected documents

Download as CSV

Document	Order	Finding
RE-10044	10044	Revenue account missing

With the switch "Warnings block the export" on the tenant even a notice stops the file, except pure process notices such as the one on the first export. For tax firms that only accept fully clean batches.
your-shop.com/admin
Orders › DATEV export › Tenants
Muster Handels GmbH
CancelSave
Master dataBookingAccountsTax & OSSExportSales channels
Export behaviour
How the export behaves in special cases
Already exported documentsSkip (standard - no double export)
Warnings block the export
Payments
Also books the money side: when the money arrived or was refunded.
Export payments
BookedThe incoming payment for paid orders with the invoice number, the outgoing payment for a refund with the credit note or cancellation number - each on the actual payment date.
Money accountsEvery payment method needs a money account on the "Accounts" tab. If one is missing, the payment is not booked and is reported - nothing is ever guessed.
Scheduled export
Whether this tenant exports on its own, in which cadence and in which hour
Automatic scheduled export
Export intervalMonthly (on the 1st, for the previous month)
Export time6:00 - 6:59
Due next: 01.09.2026 - 30.09.2026.Last exported: 01.08.2026 - 31.08.2026.
Mail after the scheduled export
Whether and to whom the export mail goes. Each address gets its own mail with the same content.
Send the mail
Advisor emailpost@kanzlei.example
Second advisor addressteam@kanzlei.example
Your own addressoffice@muster.example

The whole report can be downloaded as a CSV.

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Orders › DATEV export › History

Preview of 28.08.2026

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Errors - they stop the export

2 points. Without them the export writes no file - work through them in order, then export again.

Count	Finding
3	Revenue account missingNo revenue account for the tax rate 7 % configured - 3 documents not booked. Enter the account on the tenant under "Accounts".
1	OSS revenue account missingNo OSS revenue account for the destination country IE configured - 1 document not booked. Enter the account on the tenant under "Tax & OSS".

Findings - the export runs anyway

1 of 1 open. None of them stops the export - the list above comes first.

Count	Finding
9	A later invoice exists for the same orderFurther invoice for this order - a later invoice is booked, this one is not (otherwise double turnover). If both are to be booked, clarify with the tax advisor.Nothing to do - these orders have a later invoice, and only that one is booked. The replaced one remains as a document but produces no entry.	NotedAffected documents

Affected documents

Download as CSV

Document	Order	Finding
RE-10044	10044	Revenue account missing

Common notices

Standard account used: a foreign case without its own account, booked to the standard account of the chart of accounts

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Orders › DATEV export › History

Export of 01.09.2026

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Findings - the export runs anyway

1 of 1 open. None of them stops the export.

Count	Finding
4	Chart standard account used for intra-community suppliesNo account was stored for intra-Community supplies - the export used the default account of the chart. The entry is written, but on an account nobody confirmed.Check whether the default fits

Already exported documents skipped
A later invoice for the same order: only the later one is booked

Count	Finding
24	Already exported documents skippedNothing to do - these documents were already in an earlier file and are deliberately not booked twice. That is what the duplicate check is for.

Count	Finding
9	A later invoice exists for the same orderNothing to do - these orders have a later invoice, and only that one is booked. The replaced one remains as a document but produces no entry.

Partial payment not booked automatically, payment without a document, document for 0.00

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Orders › DATEV export › History

Export of 01.09.2026

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Findings - the export runs anyway

1 of 1 open. None of them stops the export.

Count	Finding
1	Partial settlement not booked automaticallyThe export does not book partial payments and partial refunds automatically: Shopware does not state the exact amount, and a guessed one would leave the open item wrong.Book the amounts by hand
1	Payment without a documentThis payment has no document. The money is there, the turnover behind it is not evidenced - what would be booked is an incoming payment without a receivable.Create the invoice
1	Document of 0.00Nothing to do - a document of 0.00 produces no entry. It is named only for completeness, so it does not go missing from the reconciliation without explanation.

Common errors

A document already exported has changed

your-shop.com/admin

Orders › DATEV export › History

Export of 01.09.2026

OverviewReportReconciliationProtocolEmail

Errors - they stop the export

1 points. Without them the export writes no file - work through them in order, then export again.

Count	Finding
1	An exported document has changedThese documents were already exported and have changed since. A second export would book the revenue twice; leaving them out would hide the change.Hand the change in as a correction document

Tax case not decidable, say an order without a country

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Orders › DATEV export › History

Export of 01.09.2026

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Errors - they stop the export

1 points. Without them the export writes no file - work through them in order, then export again.

Count	Finding
2	Tax case cannot be decidedThe tax case of this order cannot be determined from the order data - delivery country, taxation and settings do not add up to a case DATEV knows. Otherwise a guessed tax case would be booked.The message names the cause

An account is missing, or line items have no price or no tax data

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Orders › DATEV export › History

Export of 01.09.2026

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Errors - they stop the export

1 points. Without them the export writes no file - work through them in order, then export again.

Count	Finding
3	Revenue account missingNo revenue account is stored for a tax rate that occurs. Without an account there is no booking line - the export does not guess one.Enter the revenue account
1	Line item without a priceLine items of this order have no price. Without a price no booking line can be formed, and the document value would not add up.Add the price
1	Line item without tax dataLine items of this order have no tax rate. Without it neither the revenue account nor the tax key can be determined - imported or API-created orders often lack it.Add the tax rate

A difference between the booked amount and the order value

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Orders › DATEV export › History

Export of 01.09.2026

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Errors - they stop the export

1 points. Without them the export writes no file - work through them in order, then export again.

Count	Finding
1	Booked amount differs from the order totalThe sum of the line items differs from the order total - the order was changed after the invoice was printed. What would be booked is an amount the invoice does not show.Check which is right

Blocked

Better no file than a wrong one.

If an error stops the run, no batch is created, not even half of one. Nothing is locked and nothing is added to the chain. The check report and the protocol still remain in the history, so it is clear what was missing.

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Orders › DATEV export › History

Export of 01.09.2026

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Orders0

Bookings0

Booking volume (debit+credit)€0.00

Errors and findings2

File

No file was written for this run.

Re-export lock & audit chain

Documents locked: No

Locked documents are not booked again when the same period is exported twice. The run's fingerprint covers ALL files of this run and chains to its predecessor's, proving that no file was changed or removed afterwards. This is not the DATEV Festschreibung, which lives in the file header and is set on the tenant.

Protocol

Every line is there, even without a file.

The protocol answers the question "why?". For every document it shows the outcome with its reason: booked with tax case, date and accounts; skipped as a duplicate, as a superseded invoice or outside the period; blocked with the error.

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Orders › DATEV export › History

Export of 01.09.2026

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The protocol shows every decision of this run: which document was booked with which tax case, date and account, and which was not, and why (skipped, with a hint, or blocked). There is nothing to do here; it is the evidence that lets every figure in the file be traced back. The tiles filter by outcome, the search by order or document number.

Protocol - every decision of this run

1,311All1,280Booked24Skipped7Notices0Blocked

Order or Beleg number

Document	Order	Decision	Outcome
-Configuration	-	Tenant configuration at run time (period, taxation, OSS, chart of accounts)	info
RE-10041Invoice	10041	Domestic Sale with German VAT.	booked
RE-10017Invoice	10017	Already booked in an earlier run - skipped.	skipped
RE-10039Invoice	10039	Invoice was superseded by a newer one - not booked.	skipped

Tiles filter by outcome; the search finds order and document numbers.

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Orders › DATEV export › History

Export of 01.09.2026

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Protocol - every decision of this run

1,311All1,280Booked24Skipped7Notices0Blocked

Order or Beleg number

Document	Order	Decision	Outcome
-Configuration	-	Tenant configuration at run time (period, taxation, OSS, chart of accounts)	info
RE-10041Invoice	10041	Domestic Sale with German VAT.	booked
RE-10017Invoice	10017	Already booked in an earlier run - skipped.	skipped
RE-10039Invoice	10039	Invoice was superseded by a newer one - not booked.	skipped

The first line records the settings the run calculated with.

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Orders › DATEV export › History

Export of 01.09.2026

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Protocol - every decision of this run

1,311All1,280Booked24Skipped7Notices0Blocked

Order or Beleg number

Document	Order	Decision	Outcome
-Configuration	-	Tenant configuration at run time (period, taxation, OSS, chart of accounts)	info
RE-10041Invoice	10041	Domestic Sale with German VAT.	booked
RE-10017Invoice	10017	Already booked in an earlier run - skipped.	skipped
RE-10039Invoice	10039	Invoice was superseded by a newer one - not booked.	skipped

The "DATEV" tab on every order shows what was exported for it and what a run would decide now.
your-shop.com/admin
Orders › Overview
Order 10045
GeneralDetailsDocumentsDATEV
Every decision an export run made about this order - straight from the runs' protocol. The link opens the run with the protocol pre-filtered; every row there carries the full decision with chronicle, explanation and document chain.
Run of 01.09.2026SuccessfulBinding export
Status of the whole run - notices/errors may concern other documentsOpen run with protocol
Document Decision Outcome
RE-10045 Sale with German VAT. booked
DATEV - what would be exported?
Evaluates the real export as a preview for every month this order touches (document dates, payment and refund times) - no file, no record. The result is exactly the protocol decisions a run would make NOW.
Calculate preview

Document	Decision	Outcome
RE-10045	Sale with German VAT.	booked

Reconciliation

The run checks itself.

The check report says whether what was booked is right; the reconciliation, whether it is complete. Four checks, each with its result.

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Orders › DATEV export › History

Export of 01.09.2026

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The check report says whether what was booked is correct - this page, whether it is complete. Four checks with one result each: what the run should have covered, what stays out on purpose, whether reversals have their correction, and whether the volume matches the previous run.

Completeness

Of the documents that fall into the period - how many are booked?

Documents touched in the period: 1,228 · booked in this file: 1,204 · booked in an earlier run: 24 · not booked: 0.

Deliberately excluded

Orders carrying the DATEV opt-out.

No order is excluded from the export.

Reversals without a correction

Cancelled with the invoice already booked - is the correction there?

Every cancelled order with a booked invoice has its correction document.

Volume against the previous run

Does the volume match the last run of the same shape?

110% of the bookings of the last run (1,187 → 1,311). Unremarkable.

Completeness
Of the documents in the period: how many booked, how many already in an earlier run, how many not, how many deliberately excluded.
your-shop.com/admin
Orders › DATEV export › History
Export of 01.09.2026
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The check report says whether what was booked is correct - this page, whether it is complete. Four checks with one result each: what the run should have covered, what stays out on purpose, whether reversals have their correction, and whether the volume matches the previous run.
Completeness
Of the documents that fall into the period - how many are booked?
Documents touched in the period: 1,228 · booked in this file: 1,204 · booked in an earlier run: 24 · not booked: 0.
Deliberately excluded
Orders carrying the DATEV opt-out.
No order is excluded from the export.
Reversals without a correction
Cancelled with the invoice already booked - is the correction there?
Every cancelled order with a booked invoice has its correction document.
Volume against the previous run
Does the volume match the last run of the same shape?
110% of the bookings of the last run (1,187 → 1,311). Unremarkable.
Exclusions
Which orders have the custom field "Exclude from DATEV export" set.
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Orders › DATEV export › History
Export of 01.09.2026
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The check report says whether what was booked is correct - this page, whether it is complete. Four checks with one result each: what the run should have covered, what stays out on purpose, whether reversals have their correction, and whether the volume matches the previous run.
Completeness
Of the documents that fall into the period - how many are booked?
Documents touched in the period: 1,228 · booked in this file: 1,204 · booked in an earlier run: 24 · not booked: 0.
Deliberately excluded
Orders carrying the DATEV opt-out.
No order is excluded from the export.
Reversals without a correction
Cancelled with the invoice already booked - is the correction there?
Every cancelled order with a booked invoice has its correction document.
Volume against the previous run
Does the volume match the last run of the same shape?
110% of the bookings of the last run (1,187 → 1,311). Unremarkable.
Cancellations without a correction
Every cancelled order whose invoice is already booked has its cancellation or credit note.
your-shop.com/admin
Orders › DATEV export › History
Export of 01.09.2026
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The check report says whether what was booked is correct - this page, whether it is complete. Four checks with one result each: what the run should have covered, what stays out on purpose, whether reversals have their correction, and whether the volume matches the previous run.
Completeness
Of the documents that fall into the period - how many are booked?
Documents touched in the period: 1,228 · booked in this file: 1,204 · booked in an earlier run: 24 · not booked: 0.
Deliberately excluded
Orders carrying the DATEV opt-out.
No order is excluded from the export.
Reversals without a correction
Cancelled with the invoice already booked - is the correction there?
Every cancelled order with a booked invoice has its correction document.
Volume against the previous run
Does the volume match the last run of the same shape?
110% of the bookings of the last run (1,187 → 1,311). Unremarkable.
Previous run
If the volume jumps noticeably compared with the previous run, it is flagged.
your-shop.com/admin
Orders › DATEV export › History
Export of 01.09.2026
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The check report says whether what was booked is correct - this page, whether it is complete. Four checks with one result each: what the run should have covered, what stays out on purpose, whether reversals have their correction, and whether the volume matches the previous run.
Completeness
Of the documents that fall into the period - how many are booked?
Documents touched in the period: 1,228 · booked in this file: 1,204 · booked in an earlier run: 24 · not booked: 0.
Deliberately excluded
Orders carrying the DATEV opt-out.
No order is excluded from the export.
Reversals without a correction
Cancelled with the invoice already booked - is the correction there?
Every cancelled order with a booked invoice has its correction document.
Volume against the previous run
Does the volume match the last run of the same shape?
110% of the bookings of the last run (1,187 → 1,311). Unremarkable.

"Not booked" is not automatically an error: a document for 0.00 or a superseded invoice belong there, and the protocol names the reason for each. What an earlier run already booked is counted separately.

GoBD

Locked, chained, nothing twice.

What a binding export has written cannot be quietly changed and cannot be quietly repeated.

Lock

The documents of a binding run are recorded. By default a new export of the same period only takes stragglers, such as invoices created afterwards; on the tenant this can be changed under "Already exported documents".

A fingerprint per document

Every locked document carries a fingerprint of its lines. If the shop differs from it later, it shows as soon as the same period is exported again.

Hash chain

Every binding run forms a SHA-256 fingerprint across its booking and master data files and chains itself to its predecessor with it; the document packages carry their own checksums. That shows if a run or a file is missing or has changed afterwards.

This is the plugin's own chain. The freeze in DATEV is a flag in the file header that you set on the tenant.

History

Every run stays findable.

The history lists every run with period, progress, outcome, kind and findings. Files and document packages can be downloaded again at any time, every file with its own checksum.

The "Email" tab shows what was handed to the mail system for a run: recipients, attachments with size, the wording where available and, per address, whether Shopware's mail system accepted the mail. That does not confirm delivery to the recipient.

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Orders › DATEV export › History

Export history

New export

Created	Tenant	Period	Progress	Outcome	Kind	Findings	Bookings	Volume (debit+credit)	Mail
01.09.2026 06:00	Muster Handels GmbH	01.08.2026 - 31.08.2026	Finished	Successful	Binding export	-	1,311	€642,180.50	sent	Give up as a test runView details
28.08.2026 14:12	Muster Handels GmbH	01.08.2026 - 31.08.2026	Finished	With findings	Test export	2	1,311	€642,180.50	-
28.08.2026 14:05	Muster Handels GmbH	01.08.2026 - 31.08.2026	Finished	Error	Preview	2	0	€0.00	-
03.08.2026 06:00	Muster Handels GmbH	01.07.2026 - 31.07.2026	Cancelled	Successful	Binding export	-	1,187	€598,410.20	not sent
15.07.2026 10:30	Muster Handels GmbH	01.06.2026 - 30.06.2026	Finished	Successful	Given up	-	987	€497,230.00	-
14.07.2026 09:12	Muster Handels GmbH	01.06.2026 - 30.06.2026	Failed	Error	Test export	-	0	€0.00	-

Open a run with "View details" in the "…" menu of its row.

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Orders › DATEV export › History

Export history

New export

Created	Tenant	Period	Progress	Outcome	Kind	Findings	Bookings	Volume (debit+credit)	Mail
01.09.2026 06:00	Muster Handels GmbH	01.08.2026 - 31.08.2026	Finished	Successful	Binding export	-	1,311	€642,180.50	sent	Give up as a test runView details
28.08.2026 14:12	Muster Handels GmbH	01.08.2026 - 31.08.2026	Finished	With findings	Test export	2	1,311	€642,180.50	-
28.08.2026 14:05	Muster Handels GmbH	01.08.2026 - 31.08.2026	Finished	Error	Preview	2	0	€0.00	-
03.08.2026 06:00	Muster Handels GmbH	01.07.2026 - 31.07.2026	Cancelled	Successful	Binding export	-	1,187	€598,410.20	not sent
15.07.2026 10:30	Muster Handels GmbH	01.06.2026 - 30.06.2026	Finished	Successful	Given up	-	987	€497,230.00	-
14.07.2026 09:12	Muster Handels GmbH	01.06.2026 - 30.06.2026	Failed	Error	Test export	-	0	€0.00	-

Download any file again with "Download" on the Overview tab.
your-shop.com/admin
Orders › DATEV export › History
Export of 01.09.2026
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FinishedSuccessfulMuster Handels GmbH01.08.2026 - 31.08.2026ScheduleInterface v700
OverviewReportReconciliationProtocolEmail
Orders1,204
Bookings1,311
Booking volume (debit+credit)€642,180.50
Errors and findings0
File
EXTF_Buchungsstapel_55001_20260801-20260831.csvSHA-256 a3f1 9c2e …Download
EXTF_Div-Adressen_55001_20260801-20260831.csvSHA-256 7b0d 41aa …Download
DATEV_Belege_55001_20260801-20260831.zipSHA-256 e58c 0f13 …Download
All files of this run go to the tax firm together - every booking points at exactly one document image through its Beleglink.
Re-export lock & audit chain
Documents locked
Yes
Locked at
01.09.2026 06:02
Run fingerprint
9c41 e07a …
Fingerprint of previous run
52d8 a1f3 …
Locked documents are not booked again when the same period is exported twice. The run's fingerprint covers ALL files of this run and chains to its predecessor's, proving that no file was changed or removed afterwards. This is not the DATEV Festschreibung, which lives in the file header and is set on the tenant.
The Email tab shows what was handed to the mail system for the run.
your-shop.com/admin
Orders › DATEV export › History
Export of 01.09.2026
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This is what was handed to the mail system for this run: to whom, with which attachment and, where available, in which wording. "Handed to mail system" means that Shopware's mail system accepted the message. It does not confirm delivery to the recipient.
Mail delivery
handed to mail system01.09.2026 06:03
Recipients
post@kanzlei.example
team@kanzlei.example
office@muster.example
Attachments
EXTF_Buchungsstapel_55001_20260801-20260831.csv 524 KB
EXTF_Div-Adressen_55001_20260801-20260831.csv 96 KB

Questions

What gets asked before the first export.

Can I take back a binding run?

Yes: in the history, through the "…" menu at the end of its row, with "Give up as a test run". File, check report and protocol stay, its documents count as not exported again and come along with the next export. If it was not the most recent run, the hash chain shows a gap at that point. If the file has already been booked at the tax firm, discarding changes nothing about that. Agree it beforehand.

What happens if an exported invoice is changed later?

Every exported document carries a fingerprint of its lines. If you export the period again and something in the file has changed (amount, account, tax key, date, even the posting text), the run stops: the correction belongs in the next export as a credit note or cancellation. If only the cost centre or the personal account has changed, the document is skipped with a note and the file is created.

How does the tax firm find the source of a booking?

Through the document number in document field 1, the link to the document image in field 20 and, if switched on, the order number in field 95. In the shop, the "DATEV" tab on every order shows what was exported for it.

Checks and tracing See it first, then write it.

Preview, test export, export.

Says what is missing. And where.

Common notices

Common errors

Better no file than a wrong one.

Every line is there, even without a file.

The run checks itself.

Locked, chained, nothing twice.

Lock

A fingerprint per document

Hash chain

Every run stays findable.

What gets asked before the first export.

More in the manual

Tenant and assistant

Accounts and debtors

Export and history

Check report and findings

All settings

Glossary